• Schedule vacations and other absences and prepare daily log sheets for daily assignment while ensuring a continued smooth workflow for the legal staff, including calling in additional staff when necessary.
• Early morning retrieval of phone messages concerning secretarial absences and recording same on daily log sheets.
• Assign floating secretarial personnel to meet desk coverage needs based on vacation, illness and personal emergencies of secretarial personnel and overflow needs of the attorneys.
• Oversee distribution of evaluation sheets on floaters and reviewing same for use in preparing daily secretarial assignments and monitoring performance.
• Review floater evaluations and consult with attorneys on negative feedback.
• Speak with individual floaters on a quarterly basis regarding feedback from evaluations.
• Assist in making new attorney assignments and changes to current assignments.
• Provide input and assist in performing yearly performance evaluations of day secretarial staff.
• Assist with recruiting and interviewing assistants.
• Give input for bonus preparation.
• Assist with budget preparation.
• Keep track of and monitor employees' attendance including submitting hours of part-time employees to payroll.
• Generate personnel action and payroll deduction forms.
• Update Secretarial Services Procedures Manual to ensure proper training on firm procedures.
• Handle all new hire issues.
• Coordinate buddies for new employees.
• Counsel/coach staff with conflicts as necessary.
• Handle progressive disciplinary issues (i.e., attendance, punctuality, etc.) including speaking to habitual offenders.
• Attend and assist at secretarial meetings.
• Assist with distribution of overflow work.
• Handle requests for notary assistance.
• Communicate with Night Coordinator requests for secretarial assistance in the evenings or any other pertinent information that develops during the day.
• Heavy phones and personal contact with legal and staff personnel.
• Walk floors.
• Handle various projects delegated by Director as well as numerous ad hoc situations on a daily basis.

Associates Degree

Strong organizational skills

Good verbal and written communication skills

At least 5 years of secretarial experience and 1 year of supervisory experience.

Knowledge of scheduling procedures

Ability to work with all levels of staff and management.

The Firm has a generous benefits package which includes: 

• Medical and Dental coverage with premier Insurance Carriers as well as Paid Time Off (PTO’s) based on length of service with the firm.
• 401(k) plan that is administered by Fidelity Investment 
• A yearly bonus that is given in appreciation of outstanding service to all eligible employees. 
• Back-up Emergency Child Care for all Full Time Employees

212-599-0909 ext 212
Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

• Solicit comments on annual performance reviews for assigned secretaries and coordinate completion with attorneys; Solicit comments on floater performance reviews 
• Assist the Secretarial Manager on secretarial assignments for incoming attorneys 
• Assist the Secretarial Manager with arranging staffing for visiting attorneys, evening coverage, trial coverage 
• Send out Assignment Change notices 
• Update Secretarial Assignment Charts and circulate them on the first day of each month 
• Coordinate overflow work requests from secretaries and RR Donnelly On-Site Manager 
• Monitor secretarial daynotes/overtime on a weekly basis, and send out Delinquency Notices 
• Monitor Family Leave/Unpaid time; prepare and submit docking notices 
• Maintain Overtime list 
• Introduce new hires to lawyers and secretaries on practice floors 
• Assist new secretaries in acclimating to Firm formats and policies 
• Schedule and participate in secretarial orientation and training programs 
• Work with Telecommunications department (telephone setup/switches) and send out notices 
• Schedule and arrange conference room/catering for secretarial meetings/luncheons 
• Provide back-up support to Manager of Secretarial Services and Scheduling Coordinator during planned absences with recording scheduled/unscheduled absences; distributing schedules; sending out coverage e-mails for absentee secretaries to assigned attorneys/team members; approving PTO 
• Process RR Donnelly monthly bills, temp bills etc. 

• A High School degree required; Secretarial School Diploma or Associates in Secretarial Services preferred 
• Must have 3-5 years experience supervising support staff; preferably secretarial staff 
• Strong computer proficiency in the use of the MS Office (Word, Outlook, Excel and PowerPoint) 
• Must have excellent written and verbal communication skills
• Must exhibit a professional appearance and demeanor 

212-599-0909 ext 212
Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

212-599-0909 ext 212
Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

Highly respected major international law firm seeks a secretarial supervisor to handle reviews, attendance, interviewing, new hires and coverage schedules.

A person who enjoys a professional, upbeat and positive work environment will enjoy the firm's stability and security offered.

General supervision of administrative assistants on assigned floors

Oversee daily attendance

Arrange coverage (floaters) for principals

Walk around floors in the morning to check on arrivals

Be visible on the floors during the day to observe staff

Approve leave (personal and vacation)

Approve overtime

Welcome new employees

Inform Word Processing Supervisor of upcoming vacations

Meet with staff regarding performance

Staff Recognition Awards

Holiday Party Committee 

• Supervisory experience as a secretarial manager or secretarial supervisor
• Good organizational skills
• The ability to manage a schedule of 35-50 staff members 
• A person who will enjoy and maintain a positive and productive work environment.

212-599-0909 ext 212
Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

• Major law firm seeks a working Secy Supervisor to manage with the secretarial coordinator any issues pertaining to night staffing for 4:30 PM to 12 Midnight
• Maintain work flow, coach staff, keep manager briefed on staff training needs if any.
• Communicate with attorneys about document progress.
• Walk around the firm during the evening to supervise seven (7) secretaries
• Coordinate work for evening shift to assure that work is allocated and completed properly.
• This person will be a working supervision and will handle overflow work.

• Some supervisory experience
• Very strong knowledge of Word
• Good communication skills
• Maturity and good judgment

212-599-0909 ext 212
Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

212-599-0909 ext 212
Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

This person will be responsible for the supervision of all legal secretarial supervisors in the firm.

This person will be responsible for the coordination of secretarial work flow and should have an understanding of the technology and word processing programs utilized by legal secretaries.

This person will function as part of the firm management team and should be able to communicate effectively with all levels of staff, junior and senior.

The firm prides itself in offering a productive, professional and highly desirable work environment.

This person will hire, develop and manage legal secretaries in a modern and worker friendly firm :o)

This person will be responsible for the coordination of legal secretarial work flow.

43rd & 5th 
18th Floor Reception 

212-599-0909 ext 212