Jobs for legal secretarial supervisors in New York City law firms

Filcro Legal Staffing New York City Legal Secretarial Supervisor Jobs & Jobs for Legal Coordinators and Managers

Position	Salary	Status	Firm	Location
Legal Secretarial Manager Legal Secretarial Supervisor	$110,000 $80,000	Open Open	Law Firm Law Firm	New York, NY New York, NY
Office Manager - Bankruptcy Night Coordinator Legal Secretarial Assistant Manager Legal Secretarial Coordinator Legal Secretarial Supervisor I Legal Secretarial Supervisor II Legal Secretarial Supervisor III	Filled Filled Filled Filled Filled Filled Filled	Filled Filled Filled Filled Filled Filled Filled

Position	Legal Secretarial Spervisor
Job Code	LSS-80-JE
Salary	to $80,000 and generous bonus
Firm	Major International Law Firm
Benefits	Comprehensive and paid by the firm. Noted for exceptional human resource practices
Summary	Assist in ensuring quality secretarial support to the legal staff. Understand duties of Director and ability to substitute for Director in her/his absence.
Description	• Schedule vacations and other absences and prepare daily log sheets for daily assignment while ensuring a continued smooth workflow for the legal staff, including calling in additional staff when necessary. • Early morning retrieval of phone messages concerning secretarial absences and recording same on daily log sheets. • Assign floating secretarial personnel to meet desk coverage needs based on vacation, illness and personal emergencies of secretarial personnel and overflow needs of the attorneys. • Oversee distribution of evaluation sheets on floaters and reviewing same for use in preparing daily secretarial assignments and monitoring performance. • Review floater evaluations and consult with attorneys on negative feedback. • Speak with individual floaters on a quarterly basis regarding feedback from evaluations. • Assist in making new attorney assignments and changes to current assignments. • Provide input and assist in performing yearly performance evaluations of day secretarial staff. • Assist with recruiting and interviewing assistants. • Give input for bonus preparation. • Assist with budget preparation. • Keep track of and monitor employees' attendance including submitting hours of part-time employees to payroll. • Generate personnel action and payroll deduction forms. • Update Secretarial Services Procedures Manual to ensure proper training on firm procedures. • Handle all new hire issues. • Coordinate buddies for new employees. • Counsel/coach staff with conflicts as necessary. • Handle progressive disciplinary issues (i.e., attendance, punctuality, etc.) including speaking to habitual offenders. • Attend and assist at secretarial meetings. • Assist with distribution of overflow work. • Handle requests for notary assistance. • Communicate with Night Coordinator requests for secretarial assistance in the evenings or any other pertinent information that develops during the day. • Heavy phones and personal contact with legal and staff personnel. • Walk floors. • Handle various projects delegated by Director as well as numerous ad hoc situations on a daily basis.
Experience	• Associates Degree • Strong organizational skills • Good verbal and written communication skills • At least 5 years of secretarial experience and 1 year of supervisory experience. • Knowledge of scheduling procedures • Ability to work with all levels of staff and management. BENEFITS The Firm has a generous benefits package which includes: Medical and Dental coverage with premier Insurance Carriers as well as Paid Time Off (PTO’s) based on length of service with the firm. 401(k) plan that is administered by Fidelity Investment A yearly bonus that is given in appreciation of outstanding service to all eligible employees. Back-up Emergency Child Care for all Full Time Employees
	How to Apply for this job or obtain additional information
Contact	Ms. Jana Evans Director Filcro Legal Staffing 521 Fifth Avenue New York, NY 10175 212-599-0909 ext 207 Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line
Fax	(212) 599-4772
Links	Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists

Position	Legal Secretarial Manager
Job Code	LSM-110-JE
Salary	to $110,000 + and generous bonus
Firm	Major International Law Firm
Benefits	Comprehensive and paid by the firm. Noted for exceptional human resource practices
Summary	The Secretarial Manager works closely with the Office Administrator to oversee and supervise the assistant and receptionist staffs in the (2) two New York offices to ensure smooth workflow throughout both offices.
Description	Monitor daily assistant/receptionist absences; arrange substitute staffing, as needed; Approve vacation requests; Plan for leaves of absence and oversee floaters and assign as appropriate; hire temps with the approval of the Office Administrator; Oversee assistant workload and utilization, coordinate overflow assistance and overtime, as needed; Assign assistants to new incoming attorneys; Propose and monitor budget for assistant/receptionist overtime and temporary staff; Oversee reception staff including monitoring smooth operations of the reception desk; Process and approve assistant and receptionist time cards; Conduct routine walk-throughs to check for overall smooth workflow throughout the office; Coach, mediate and document all problems and issues as needed; bring discipline issues to the attention of the Office Administrator. Propose annual salary increases; Assist in the coordination of the evaluation process; Prepare evaluations; Interview applicants for positions as presented by the Office Administrator; Assist in the training, orientation and mentoring of new assistants and receptionists; Participate in the orientation process for incoming associates; Attend all managerial meetings and training as required; Arrange and conduct assistant meetings and similar meetings with receptionists as needed; Coordinate training and other similar events for assistants; ensure that assistants/receptionists receive and participate in all required training; Be an active participant in disaster recovery procedures; and other duties as assigned.
Experience	2 years legal management experience required Must have excellent oral and written communication skills Must maintain confidentiality and demonstrate good judgment Certifications and/or Experience/Skills) College degree preferred HR and secretarial supervision experience preferred!
	How to Apply for this job or obtain additional information
Contact	Ms. Jana Evans Director Filcro Legal Staffing 521 Fifth Avenue New York, NY 10175 212-599-0909 ext 207 Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Manager in the subject line
Fax	(212) 599-4772
Links	Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists

Position LSS-70-PL	Legal Secretarial and Administrative Assistant Supervisor
Salary	to $85,000 + and generous bonus
Firm	Major Law Firm
Benefits	Outstanding benefits, bonus and work environment - "Top Firm"
Description	Highly respected major international law firm seeks a secretarial supervisor to handle reviews, attendance, interviewing, new hires and coverage schedules. A person who enjoys a professional, upbeat and positive work environment will enjoy the firm's stability and security offered. General supervision of administrative assistants on assigned floors Oversee daily attendance Arrange coverage (floaters) for principals Walk around floors in the morning to check on arrivals Be visible on the floors during the day to observe staff Approve leave (personal and vacation) Approve overtime Welcome new employees Inform Word Processing Supervisor of upcoming vacations Meet with staff regarding performance Staff Recognition Awards Holiday Party Committee
Experience	Supervisory experience as a secretarial manager or secretarial supervisor Good organizational skills The ability to manage a schedule of 35-50 staff members A person who will enjoy and maintain a positive and productive work environment.
	How to Apply for this job
Contact	Ms. Jana Evans
Email	Direct resume e-mail link for this job
Telephone	(212) 599-0909 Ext. 207
Fax	(212) 599-4772
Links	Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists

Position NLC-75-80	Night Secy Supervisor
Salary	to $65,000 and generous bonus
Firm	Major Law Firm.
Benefits	BC, BS, MM, Life, Dental, great vacation to start, Pension & 401K, beautiful modern work environment, company car home, company cafe and ... more.
Description	Major law firm seeks a working Secy Supervisor to manage with the secretarial coordinator any issues pertaining to night staffing for 4:30 PM to 12 Midnight Maintain work flow, coach staff, keep manager briefed on staff training needs if any. Communicate with attorneys about document progress. Walk around the firm during the evening to supervise seven (7) secretaries Coordinate work for evening shift to assure that work is allocated and completed properly. This person will be a working supervision and will handle overflow work.
Experience	Some supervisory experience Very strong knowledge of Word Good communication skills Maturity and good judgment
	How to Apply for this job
Contact	Ms. Jana Evans
Email	Direct resume e-mail link
Telephone	(212) 599-0909 Ext. 207
Fax	(212) 599-4772
Links	Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists

Position LSAM-65	Secretarial Supervisor
Salary	to $65,000 and generous bonus
Firm	Major Rockefeller Center, Law Firm.
Benefits	BC, BS, MM, Life, Dental, 3 weeks vacation to start, Pension & 401K, beautiful modern work environment, company cafe and more.
Description	This major international law firm seeks a secretarial supervisor to work in a highly respected and stable firm. This firm is noted as one the best law firms to work for in America.
Experience	The firm requires two (2) years of related legal or non legal secretarial supervisory experience in a professional environment within a law firm or corporation.
	How to Apply for this job
Contact	Ms. Jana Evans
Email	Direct Resume E-mail Link for this job
Telephone	(212) 599-0909 Ext. 207
Fax	(212) 599-4772
Links	Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists

Position LSAM-90	Assistant Manager, Legal Secretarial Administration
Salary	FILLED
Firm	Major Rockefeller Center, Law Firm.
Benefits	BC, BS, MM, Life, Dental, Tuition Refund, 3 weeks vacation to start, Pension & 401K, beautiful modern work environment,
Description	This major respected and stable New York City law firm seeks an experienced Assistant Manager of legal secretarial administration. This person will be responsible for the supervision of all legal secretarial supervisors in the firm.
Experience	The firm requires related legal secretarial supervisory experience in a professional legal environment within a law firm or Corporation. A minimum of 5 years of related experience is required and a college degree.
	How to Apply for this job
Contact	Ms. Jana Evans
Email	Direct resume e-mail link
Telephone	(212) 599-0909 Ext. 207
Fax	(212) 599-1024
Links	Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists

Position LSS-135	Legal Secretarial Supervisor
Salary	FILLED
Firm	Major Rockefeller Center, Law Firm.
Benefits	Complete and comprehensive
Description	This major respected and stable New York City law firm seeks an experienced secretarial supervisor. They are known for being one the best law firms to work for in in New York City. This person will be responsible for the coordination of secretarial work flow and should have an understanding of the technology and word processing programs utilized by legal secretaries. This person will function as part of the firm management team and should be able to communicate effectively with all levels of staff, junior and senior. The firm prides itself in offering a productive, professional and highly desirable work environment. This person will hire, develop and manage legal secretaries in a modern and worker friendly firm :o)
Experience	The firm requires related legal secretarial supervisory experience in a professional legal environment within a minimum of a 50 attorney law firm. A minimum of 4-5 years of legal supervisory experience is desired. A four (4) year degree is also desired.
	How to Apply for this job
Contact	Ms. Jana Evans
Email	Direct Resume e-mail link
Telephone	(212) 599-0909 Ext. 207
Fax	(212) 599-1024
Links	Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists

Position LSC-48	Legal Secretarial Coordinator
Salary	to $48,000 and very generous bonus
Firm	Major Rockefeller Center, Law Firm.
Benefits	BC, BS, MM, Life, Dental, Tuition Refund, 3 weeks vacation to start, Pension & 401K, beautiful modern work environment,
Description	This major respected and stable New York City law firm seeks an experienced secretarial coordinator. This person will be responsible for the coordination of legal secretarial work flow.
Experience	The firm requires related legal experience in a professional legal environment within a law firm or corporation. A minimum of (1) two years of supervisory experience is required.
	How to Apply for this job
Contact	Ms. Jana Evans
Email	Direct resume e-mail link
Telephone	(212) 599-0909 Ext. 207
Fax	(212) 599-1024
Links	Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists

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Location	Contact for Law Firms:
Filcro Legal Staffing 521 Fifth Avenue New York. NY 10175 43rd & 5th 18th Floor Reception	Ms. Jana Evans - Dir. Legal Recruitment Tel (212) 599-0909 Fax (212) 599-1024 Web: http://www.filcro.com/page3.html
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Jobs for legal secretarial supervisors in new york city law firms