Media-based communications company is searching for an established sales professional who currently works in the corporate communications and media manufacturing industry. 

Seeking an experienced career executive assistant in the Executive Office to the Chairman.

This is a fast-paced position requiring an individual with exceptional support skills to work collaboratively with the lead executive assistant.

The position provides high level administrative support including high volume of calls, rolling calls, heavy calendar maintenance, travel arrangements and interfacing and coordinating activities with press, entertainment industry professionals and top level executives, both internal and external. 

• Experience with high level corporate and personal travel arrangements a must.
• The workday begins at 7:15 AM and involves substantial overtime.
• A minimum of 5-10 years experience supporting senior level Entertainment executive required.
• Superior organization, ability to multi-task, advanced computer skills and flexibility are mandatory.
• Must be able to take fast notes and type at least 60 wpm.  Gregg shorthand or FLH desired.

• Medical Plan (s) 
• Dental Plan 
• Life Insurance 
• Accident Insurance 
• Disability Plan (s) 
• Flexible Spending Account (s) 
• Retirement Plan (s) 
• Savings 
• 401K 
• Stock 
• Direct Deposit 
• Wellness Benefits 
• Tuition Reimbursement Program 
• Family Plan (s) 
• Internal Posting for Promotions and Transfers 
• Company Cafe (s) in all locations 
• Easy Commute 
• Discount Company Products 
• Entertainment oriented, modern and highly desirable work environment 

Manage calls from top entertainment executives and investment bankers

Maintain an extensive calendar of appointments in Microsoft Outlook

Word processing skills for correspondence. 

Setup meetings and conference calls

Coordinate travel arrangements and prepare detailed itineraries

Work at the check-in table for parties and press tours

Process expense reports for corporate card account

Draft correspondence on behalf of the executive

Conduct internet research on various topics to include historical corporate information

Establish and maintain reference and resource library. Compile, update, circulate and keep track of materials

• 3-5 years of executive administrative experience 
• Ability to work varied hours and OT
• Ability to travel and work events when necessary
• Related work experience
• Outstanding communication skills
• Exceptionally well groomed
• A strong sense of social decorum
• A person who is well read and aware of current events and trends
• Capacity to perform professional duties in a discreet manner
• Microsoft Word and Outlook required

• Medical Plan (s) 
• Dental Plan 
• Life Insurance 
• Accident Insurance 
• Disability Plan (s) 
• Flexible Spending Account (s) 
• Retirement Plan (s) 
• Savings 
• 401K 
• Stock 
• Direct Deposit 
• Wellness Benefits 
• Tuition Reimbursement Program 
• Family Plan (s) 
• Internal Posting for Promotions and Transfers 
• Company Cafe (s) in all locations 
• Easy Commute 
• Discount Company Products 
• Entertainment oriented, modern and desirable work environment 

• Perform administrative and senior level executive secretarial duties in support of the office of the Executive Vice President and General Counsel.
• Ability to work cooperatively with a variety of individuals: coordinate with Board of Directors; interface effectively with all levels of employees and outside contacts.
• Balance multiple, high-visibility projects with difficult deadlines. 

• A high degree of organization, attention to detail and maintenance of confidentiality required.
• Law firm or corporate legal experience preferred.
• Proficiency with Excel
• Must be extreamly polished and well spoken to work in very corporate environment. 

Executive Assistant to President and Senior Vice President, Adsvertising 

Assist the President and SVP with all non-traditional out-of-home media properties which include all bus, rail and subway advertising agreements, street furniture / bus shelter programs and Mall Advertising Division.

Responsible for preparing, packaging and distributing Proposals to transit agencies and municipalities in major US markets along with handling confidential franchise contracts.

Organize and maintain contract and chron files

Maintain a demanding calendar, travel schedules, conferences and travel arrangements (domestic and international).

Accountable for processing check requests, expense reports, vendor invoices, certificates of insurance and setting up conference calls.

Daily correspondence 

Answer phones - take detailed messages, assist callers wherever possible and document calls in Outlook tasks.

Keep a comprehensive log-book of all outgoing faxes, overnight packages, and inter-office mail.

• Proven self-starter with ability to multi-task, problem-solve and possess superior organizational skills.
• Must be able to work cooperatively with a variety of individuals and interface effectively with all level of employees and outside contacts.
• Possess excellent phone etiquette and communication skills (verbal and written).  A high degree of confidentiality required.
• Advanced proficiency in MS Word, Power Point, Excel, Outlook and the internet; knowledge of Quark preferred.
• Three to five years of executive administrative experience preferred.

• Medical Plan (s) 
• Dental Plan 
• Life Insurance 
• Accident Insurance 
• Disability Plan (s) 
• Flexible Spending Account (s) 
• Retirement Plan (s) 
• Savings 
• 401K 
• Stock 
• Direct Deposit 
• Wellness Benefits 
• Tuition Reimbursement Program 
• Family Plan (s) 
• Internal Posting for Promotions and Transfers 
• Company Cafe (s) in all locations 
• Easy Commute 
• Discount Company Products 

Entertainment oriented, modern and desirable work environment 

• Provide administrative assistant to the SVP and department.
• Maintain calendar, schedule appointments and coordinate meetings. 
• Answer and screen heavy volume of phone calls.
• Serve as liaison between the department and advertising agencies.
• Answer viewer calls and resolve their needs.
• Prepare general correspondence, memos, reports and various other documents.
• Sort and distribute incoming mail (hundreds of packages weekly) and faxes for the staff.
• Prepare travel arrangements, itineraries and expense reports for the department.
• Track and enter department payroll information into system.
• Process and track invoices to Accounts Payable.
• Order office supplies and track credit card purchases.
• Administer agenda for challenges between advertisers.
• Other duties as assigned.

• Excellent communication skills (written and verbal).
• Ability to perform well under stress and tight deadlines.
• Ability to multi-task and follow up.
• Close attention to detail and ability to organize effectively.
• Great patience, diplomacy, discretion and professionalism
• 1-2 years of secretarial/administrative experience

• Medical Plan (s) 
• Dental Plan 
• Life Insurance 
• Accident Insurance 
• Disability Plan (s) 
• Flexible Spending Account (s) 
• Retirement Plan (s) 
• Savings 
• 401K 
• Stock 
• Direct Deposit 
• Wellness Benefits 
• Tuition Reimbursement Program 
• Family Plan (s) 
• Internal Posting for Promotions and Transfers 
• Company Cafe (s) in all locations 
• Easy Commute 
• Discount Company Products
• Highly desirable work environment 

The primary focus of this job is to increase efficiency from an operational perspective in sales services.  This person should enjoy looking at a process and the way people work to improve performance.

This position supervises the planners and sales assistants from a process and operational perspective as they work closely with the advertising sales team with its daily activities with the primary goal of selling advertising to various clients in the Midwest and West Coast regions.  This person will manage the Sales Planners and Sales Assistants in Chicago and improve process and performance.

This is one of the best companies to work for in the media and entertainment industries. 

The firm offers growth, stability, synergy and strength with their other TV, Motion Picture, Music, Radio and Publishing divisions.   The Vice President who this person will report to is an outstanding executive who takes great pride in developing and growing his staff.

What the Network needs is a strong leader and motivator of people who completely understand sales services from a tactical, technical and customer service perspective.

Responsible for facilitating all operational functions for sales assistants, planners and account executives.  This will include everything from systems, process to actual planning procedures.  Reinforcing procedures and excellence in the planning and schedule maintenance process. 

A person who enjoys teaching and motivating others to the benefit of everyone involved with the Network.

Planning

• Ability to review plans prior to being presented to the account manager for submittal to the client/agency.
• Accurately monitoring the reweigh / remix of all Upfront plans.
• Facilitate the distribution of all MSA’s as well as overseeing client receipt of them in a timely fashion.
• Monitoring/approving re-expressions of dollars.
• Monitoring/approving all sell-off requests.
• Monitoring/approving all cutbacks
• Monitoring/approving all planning rates
• Monitoring/approving the distribution of ADU schedules
• Monitor and prioritize sales planners’ workload and distribute work accordingly.
• Supervise all sales assistant and planners.
• Providing post summaries of all accounts
• Handling excess inventory and oversell situations
• Consultation and interaction with account executive regarding research material, programming, added-value (vignettes, billboards) advertising needs.
• Interaction with traffic department to gauge inventory availability, restrictions, specials, etc in determining make-up of proposal.
• Liaison with various departments on client’s behalf when requested.
• Keep abreast of industry news via “trades” to increase and strengthen knowledge of position and get a general/broad understanding of what’s going on in the industry.
• Resolve order/invoice-billing discrepancies.
• Invoicing: research discrepancy, advise client, management, and finance by correspondence on results and if necessary adjusting.
• Daily review of national missed spot list to modify accounts by either makegoods or clients.
• Client correspondence as necessary.
• Weekly group meeting with supervisor to discuss weekly activity, resolve problems, and forecast.

• Network Sales Services, Sales Planning, Sales Operations or Revenue Management experience in a management capacity.
• The management and motivation of sales services staff in a TV Network.
• This person must know what it is to improve performance from the start to the finish of a process.
• A commitment to developing staff to learn and grow to the betterment of The Network, The Employee and The Client.
• A person who enjoys improving process and operations in a broadcast environment.
• The ability and experience to guide and mentor sales planners

• Medical Plan 
• Dental Plan
• Family Plan
• Life and Accident Insurance 
• Disability Plans 
• Flexible Spending Accounts 
• Retirement Plan 
• Wellness Benefits
• Tuition Reimbursement Program
• Corporate Relocation
• And much much more...

This person should enjoy autonomy and have a desire for long term security and stability in one of America's largest and finest companies to work for in the broadcasting industry.

A true TV ad sales commercial inventory professional who enjoys the broadcasting industry and fully understands Ad Sale Commercial Inventory Management will enjoy the environment, the people, the Network and a great career.

This position is for an experienced Network Ad Sales Commercial Inventory Management professional.  The skills and experience required are listed below.