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        Patent & Trademark Legal Secretaries

Jobs for Patent and Trademark Legal Secretaries New York CityAt Law Firm People intellectual property legal secretaries fall under the specializations of trademark, licensing and patent in law firms and corporations.  These specialized legal secretarial titles vary based on the practice or business affairs environments in the hiring client’s corporation or law firm.

Every company in the world has intellectual property they own, protect, develop or acquire.  From computer code to a perfume name to the style of a car to the name of a motion picture star or a cartoon character on a lunch box.  Companies will go to great lengths to secure and protect their patents, licensing and trademark rights

Law Firm People provides junior and senior level legal secretarial jobs for intellectual property legal secretaries in abundance in New York City and Washington, DC.  The heavy concentration of sports marketing, broadcasting, fashion, advertising, music and a number of other industries and concerns make New York City and Washington, DC the epicenters of jobs for legal secretaries who have a desire to learn and grow in this exciting practice area.

Legal secretaries will find Intellectual Property jobs Downtown and Midtown Manhattan and Washington.  Small and large law firms offer generous opportunities based on the high salaries that Patent and Trademark legal secretaries enjoy.

Documents that Patent and Trademark legal secretaries compile are large and very detailed.  At times IP and P&T legal secretaries will perform research as they grow into more senior level positions.  

Strong to advanced Microsoft Word skills are required and general PC acumen to research information at the U.S. Patent Office.

Below are two jobs for patent and trademark legal secretaries in New York City and Washington, DC

To apply for a position as a patent and trademark or intellectual legal secretary, feel free to use the link provided in the job description or here.  patent legal secretaries can earn from $45,000 to $100,000 based on related experience and the needs of the clients of our firm. Full Legal Secretarial Job List


Trademark Executive Assistant / Legal Secretary


Washington, DC - USA


$65,000 to $70,000


  • Medical and Dental Coverage
  • Paid Time Off
  • 401K
  • Life and AD&D Insurance
  • Savings Accounts
  • Tuition reimbursement
  • Corporate Gym Memberships

The Firm

A well respected D.C. law firm is looking for a Trademark Executive Assistant to support a Partner.  Ideal candidates will have excellent communication, interpersonal and organizational skills and demonstrate a high level of initiative and discretion.


  • Provide full administrative and legal support for Trademark Prosecution Partner managing the day-to-day desk and document management responsibilities
  • Prepare, scan and file litigation and trademark documents
  • Answer and screen calls, field inquiries, relay messages and track all communication with clients and in-house team
  • Act as gatekeeper and liaison to clients, staff and outside counsel
  • Sort and prioritize electronic and paper correspondence
  • Coordinate and manage calendar and deadlines for business and client meetings, appointments, travel and personal matters
  • Coordinate domestic and foreign travel including hotel, flights, food accommodations and car rentals
  • Perform database and spreadsheet maintenance to process invoices, expense reports, reimbursements and check requests
  • Manage attorney billing and foreign associate invoicing
  • Conduct legal research


  • 5+ years Trademark prosecution legal secretary experience
  • 3+ years supporting partner-level attorneys
  • Demonstrated experience managing attorney billing and foreign associate invoices
  • Experience in Federal Court and TTAB litigation, highly preferred
  • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint and Access
  • Ability to self-manage and work occasional overtime
  • Bachelor's degree


Janice Miller
Senior Manager
Filcro Legal Staffing
New York City & Washington, DC

Resume link here


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Patent Legal Secretary


New York City, NY - Midtown Manhattan


$65,000 to $75,000

The Firm

Patent Division of U.S. Based International Law Firm"


This legal secretary will learn the: Preparing, filing and prosecution of foreign and United States patent applications (provisional, regular, divisional, continuation, continuation-in-part, and US national phase) in the United States Patent and Trademark Office (USPTO); and other miscellaneous filings in connection with United States applications and patents

  • Compile correspondence, preparation and updating of reports and presentations Phone coverage and routing of voice mail messages
  • Calendar management and anticipate calendar conflicts; proactively manage schedule changes Liaises with cross-department and cross-divisional colleagues Arranges all aspects domestic and international travel as appropriate Travel and expense report creation in XMS
  • Will interact with management and other team leaders in support of department activities


  • A Bachelor Degree is preferred but related patent or trademark experience will be given substantial consideration
  • At least 2-5 years of relevant legal secretarial or legal administrative experience
  • Must be independent, pro-active, self-motivated with strong organizational, interpersonal and communications skills both written and verbal
  • Exhibit sound judgment to make decisions on sensitive issues as well as ability to work with confidential documents and information
  • Excellent communications skills with supervisor, colleagues, local and global administrative staff and key contacts internal and external to the company
  • Demonstrated proficiency with Outlook, Word, Excel, PowerPoint
  • Ability to act with tact and professionalism with all levels of management
  • Demonstrated resourcefulness with ability to anticipate needs, prioritize responsibilities, take initiative and work independently
  • Flexibility and ability to work in a highly organized manner in an environment with frequent tight deadlines
  • Responsible self-starter with attention to detail
  • Excellent follow-up skills who can exhibit company values at all times, and acts as a role model to others.


Shannon Kay
Manager Legal Secretarial Job Development
Filcro Legal Staffing
521 Fifth Avenue
New York City, NY 10175

Phone: (212) 599-0909  ext. 212
Resume link here


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